Administrative Assistant

This position is based in Franklin / TN.

About ArcelorMittal

ArcelorMittal is one of the world’s largest steel producers. We use the most innovative technology to create the steels tomorrow’s world will be made of.

Every day over 190,000 of our talented people, located in over 60 countries, push the boundaries of digitalization and use advanced technology to create a world that is stronger, faster and smarter.

To help make this possible, they know they can depend on the support and training that a company of our scope and scale can provide.

Why you should join our Team

At ArcelorMittal North America we have created something special. A better place to work and an ability to make a real difference to the world.

We provide exceptional training and career paths. Our goal is to have our leaders be home grown and to provide all employees opportunities for growth, development, and movement within our organization.

We only accept A players as part of our team.

Join our family, be a part of a great story and help us continue to grow and be successful.

We are looking for an Administrative Assistant to support our Sales / Marketing leadership team in Franklin, TN.

Responsibilities

Reporting into the Leadership team, some of the duties and responsibilities for this role include :

• Acting as the point of contact between the executives and internal or external colleagues
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Calendar and diary management, including managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.

The Executive Assistant is the "door keeper" to maintaining the executive's schedule and time management with all interactions

• Producing reports and presentations. Completing expense reports and confirming reimbursement on the executive's behalf
• Manage and support office access badging, visitor management system and workspace management.
• Manage all USPS, FedEx, UPS and courier shipments and distributions
• Prepare and deliver office related communications to all staff
• Assist in the organization of work functions and events, such as quarterly and annual reviews with top management
• Making extensive travel arrangements and detailed travel itineraries
• Performing minor accounting duties
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Maintaining comprehensive and accurate records for invoicing and budget
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Coordinate with IT team to ensure all systems are maintained and functioning properly and the local team has the equipment and tech support required to operate efficiently
• Accommodate for the general needs of the board. Taking the initiative to seek out where support is required, without being asked.

Anticipating the needs of executives before they may even realize upcoming tasks

Education and Experience :

• High School
• Associate degree in administrative assisting is a plus
• Previous experience in secretarial job or personal assistant
• Ability to work with other assistants within the office and offer backup support when required.
• 4 + years of corporate service experience
• Strong ability to multitask and meet deadlines while still servicing the customers effectively
• Strong skills in Microsoft Office software, especially MS Outlook, Word, Excel and PowerPoint
• Certifications or completed coursework on administrative software are recommended.
• Strong interpersonal skills
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Well-developed organizational skills
• Attention to detail
• Great verbal and written communication skills
• Ability to work well with a wide variety of personalities
• Professional discretion

Employees that will excel in this position are those looking to always gain more knowledge, more responsibilities and those that take full ownership of their tasks.

Building relationships with all levels of the company from junior associates to C-Suite executives is paramount. The ideal candidate will be ready and willing to seek the answers to any question or issue that arises in their work area, even when they don't immediately know the answer.

Office Location :

Franklin / TN

What we’ll offer

We offer a competitive salary, bonus, paid vacation, 401k employer match, health insurance, prescription drug insurance, dental insurance, vision insurance, life and disability insurance, etc.

Call to action

Join us and you’ll see your work help create renewable energy, impact major industries and boost economies. At ArcelorMittal we’ll help you make your world.

If you need an accommodation to complete any part of the application process due to a disability or medical condition, you may call 251-289-3000 or email AMNS.

ApplicantTracking arcelormittal.com to communicate your accommodation request. Do not email your application materials to this email address.

Application materials sent to this email address will not be considered.

AMNS Calvert is an EEO Employer : Race, Color, National Origin, Religion, Sex, Sexual Orientation, Gender Identity, Disability, Age, Vet, and Other Protected Group Status.